From the phone call to the money in your bank.
Eight screens, in the order a job happens.
01
Write the quote.
Paste the customer’s email, or type it the way you’d say it. The lines are drafted before you’ve finished rereading it.
- Drafted against your shop. Your stocks, presses, finishes, and what this customer has had before.
- Guesses are flagged. On the line and in your notes. Nothing slips out silently.
- It can’t invent a price. It’s never told your rates.
02
Or let them ask.
Turn on your quote form and you get a page with your name and logo, to link from your website or email signature.
- Arrives as a draft. Lines drafted from what they asked for. Email and the bell tell you.
- Already have a contact form? Your web person can send its submissions straight in.
- Nothing goes back until you send the quote.
03
Price it like a printer.
Pick the press, the stock and the finishing. It works the job out the way you would by hand, on screen.
- Digital by the click. Litho by plates, makeready and spoilage. Large format by the square metre.
- Your mark-up, set once on the press and the stock. A costed line arrives at a price without you typing one.
- Bought-in work stays yours. One line for the customer; the supplier, their cost and a purchase order on your side.
- Knows how long it takes. From each press’s speed and each finish’s setup and run times. Bought-in work isn’t counted: that time is the supplier’s.
- Or type the price. Switch a line to Custom input for anything you already know. Both sit on the same quote.
04
Send one link.
Your name and logo on the page and on the PDF behind it. No account for them, no app, no password.
- Collection or delivery, priced per quote. They pick as they accept.
- Frozen once sent. What they accepted can never quietly change. A revision is a new quote; the old one’s marked superseded.
- Sent from your shop. Replies land in your inbox.
05
They accept. It’s a job.
Paid isn’t printed. The board shows what’s in the building now, and where each job has got to.
- Every job on one board. A column per stage, soonest due first, and one click to pick out what’s late, due today or waiting on the customer.
- Drag it on. If an unpaid invoice or a supplier’s work is holding it, you’re asked before it lands, never stopped.
- An A4 sheet for the job bag. Scan its code to pull the job up, tick a checkpoint, move it on.
- Four checkpoints, each stamped with the time: artwork in, proof sent, proof approved, sent to print.
- One button when it’s ready. Collect, with your hours, or dispatched, with the tracking. Never fired by a status change.
06
Plan the week.
Your presses down the side, then finishing and packing, and the working week across the top. Drag each job’s work onto a machine and a day.
- Timed from the job. Each card carries its press, finishing or packing time, and each day fills against that machine’s hours. Overbooked shows red.
- Only where it can run. Printing goes on its own press, or another of the same type that takes the same stock. Finishing and packing have lanes of their own.
- Pencil it in early. Book a job before the artwork’s in. The card says what it’s waiting on, and leaves the call to you.
- A run list for whoever’s on the press. Today’s work for one machine, in order, in big type, ticked off as each goes through. Ticking never moves the job on; that stays yours.
07
Get paid.
Card and Pay by Bank through your own Stripe, straight to your bank. Transfer and cash marked paid in one click. Your money never touches us.
- Deposit, then balance. Production waits for one, dispatch for the other. You police neither.
- Chasing, built in. Quotes nudged at 3 and 10 days, overdue invoices chased. Trade accounts: you’re nudged instead, at 7 and 21.
- Trade accounts, properly. Terms on the quote, their PO on everything, the invoice to their accounts inbox with the buyer copied in.
08
Your books.
The week in numbers, and a payout that lands in Sage as the invoices it covered, not one mystery lump.
- Sage Accounting syncs invoices, credit notes, payments and payouts on its own. Xero and QuickBooks next. CSV always.
- Mark-up by product, material, printer and finish. So you know which work is worth having.
- Reviews, asked once. Connect your Google listing; the morning after a job completes, one polite ask.
Boring where it counts.
A quote is the moment a customer decides whether to trust you with money. Six things that never go quietly wrong.
What it isn't. Not an MIS, not a catalogue, not a web-to-print storefront. It gets a price in front of a customer, the job through the building, and you paid for it.
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